Deposit disputes come down to one question: what did the unit look like on day one, and what does it look like now? A move-in / move-out report answers that only if both records are complete, dated, and easy to compare. BeaverPlot builds both on the same measured floor plan and shows them side by side.

Why a floor plan changes the report

A checklist says “living room wall — scuffed.” A photo pinned to the plan says which wall, at which point, next to which window, with the room's measured area beside it. At move-out, the second photo sits in the same spot, so the comparison is obvious to a tenant, an owner, or an adjudicator who has never been in the unit.

Good to know

Many U.S. states, and many other jurisdictions, require a written condition report at move-in, a copy for the tenant, or an itemised statement at move-out, with different deadlines and forms. The rules vary, so check your local requirements. BeaverPlot produces the documentation; it doesn't replace the form your jurisdiction expects.

At move-in

Scan the unit

Scan every room with Next Room at each doorway, then calibrate one wall with a tape in the editor. The same plan will be reused at move-out, so it's worth two extra minutes now. See the floor-plan guide.

Photograph everything, including what's fine

Open AI Report from the project and shoot each wall, floor, ceiling, fixture, and appliance. Undamaged surfaces matter as much as damaged ones: they are the proof that later damage is new. Photos taken in the app stay with the saved report.

Fill in the Condition Report and save it

Open Condition Report from the project. Rate and note each room, attach the photos, and save the PDF. BeaverPlot also keeps a copy of the report on your device — that saved copy is what a later report will be compared against. Hand the tenant the PDF (or a Pro AI report link) so they can add their own notes before signing.

At move-out

Reuse the project

Open the same project. You don't need to rescan unless walls changed; the plan is already calibrated. Make a fresh Condition Report with a new set of photos in the same spots.

Compare with an earlier report

In Condition Report, tap Compare with an earlier report, pick the move-in report as the baseline and tap Use Move-in / Move-out to label the columns. BeaverPlot pairs the two reports room by room — improved, unchanged, worse, or notes changed — with both sets of photos shown together. Nothing here is written by AI: it is your two reports, side by side.

Export the before / after PDF

Check the per-room list, then export. The PDF opens with the plan, gives each room a two-column spread, and ends with a summary table. Share it however you share any file; the move-in report stays saved alongside it so nobody has to hunt for the original. Pro removes the watermark.

Tips from the field

Shoot with the lights on and blinds open at both visits, so a difference in the photos is a difference in the unit.
Note meter readings and key counts as text — the AI will carry them into the report, and they're easy to verify.
Have the tenant open the link on their own phone during the walk-through; no app or account is needed on their side.
Keep the report framed as what it is: a documented draft for both parties to review, not a certified inspection.

Common questions

Does the tenant need BeaverPlot?

No. A shared link opens in any browser. Delete it any time from Settings › Shared Reports.

Can I manage several units?

Each unit is a project. Name projects by address and unit number and they stay easy to find in the Projects tab.

What about a furnished unit?

Pair the condition report with a home inventory — photograph each room and the AI lists the items so the contents are on record too.

Two visits, one plan, and a comparison a stranger can follow. That is most of what a deposit conversation needs.

Move-In / Move-Out Inspection Report with a Floor Plan